RFQ Software Built for B2B Manufacturers — Process Quotes 10x Faster
AI-powered RFQ software that lives inside your Gmail and Outlook inbox — automatically detects RFQ emails, extracts part numbers & specs from PDFs, and generates accurate quotation responses in minutes.
Why the RFQ Process Is Broken in Most Manufacturing Companies
Manufacturing RFQs are more technical, more document-heavy, and more time-sensitive than any other industry. Yet most manufacturers still process them the same way they did twenty years ago — manually. Explore our RFQ automation software built to fix this.
RFQ Emails Arrive in Chaos
Sales teams spend 45–90 minutes per day just identifying which emails are RFQs. Our AI-powered RFQ email management tool auto-detects every incoming RFQ instantly.
Specs Buried in Complex Documents
A typical RFQ arrives with 15-page PDF specs, Excel BOMs with 200 line items, and CAD drawing exports. Manual extraction takes 2–4 hours per RFQ.
Cross-Functional But Disconnected
Sales, engineering, purchasing, production, quality — all need RFQ data that lives in one person's inbox attachment. Average RFQ touches 4–6 people over 3–5 business days.
No Pipeline Visibility
RFQ data lives in individual inboxes and personal spreadsheets. No centralized pipeline. No reporting. No way to identify win rates or bottlenecks.
Slow Responses Lose Jobs
Buyers send the same RFQ to 5–10 suppliers simultaneously. The first accurate response wins the contract 60–70% of the time in competitive bids.
Data Entry Errors Cost Thousands
Industry studies estimate 8–15% of manually entered data contains errors. Each quoting error costs $5,000–$25,000 in rework, returns, and lost customer trust.
Built for How Your Shop Actually Works
Generic productivity tools don't understand manufacturing. RFQ AutoPilot is different — every feature is engineered for the specific document types, data formats, and workflows that B2B manufacturers deal with every day. It's the RFQ software for manufacturers your quoting team actually needs.
Part Number & SKU Extraction
Trained on manufacturing document patterns — extracts complex alphanumeric part numbers, revision levels, and alternate part references with 94–98% accuracy.
Recognizes formats like ASSY-4521-REV-C, MFG-SS304-FL-2.5, and links to your historical quote data.
Bill of Materials Parsing
Parse multi-level BOMs automatically — flat lists to complex assembly hierarchies. Handles 10 to 500+ line items from Excel, PDF, and Word formats.
One-click ERP export in CSV/Excel formats compatible with SAP, Epicor, E2, JobBOSS, and more.
Material & Specification Detection
Recognizes metals, plastics, surface finishes, heat treatments, tolerances, thread specs, and standards references (ASTM, AMS, MIL-SPEC, ISO).
Surfaces material specs buried on page 8 — highlighted, organized, ready for your quoting process.
Quality Certification Detection
Automatically flags ISO 9001, AS9100, IATF 16949, NADCAP, ISO 13485, RoHS/REACH, DFARS/ITAR, and FAI requirements from RFQ documents.
Prevents quoting work you can't certify — flags compliance requirements before you invest time.
Delivery & Lead Time Intelligence
Extracts required delivery dates, lead times, split shipment schedules, Incoterms, and blanket order indicators automatically.
Production planner sees delivery requirements before being asked — enables accurate lead time quotes.
Manufacturing Quote Templates
Pre-built templates for CNC machining, sheet metal, injection molding, assembly, and multi-operation processes — with your branding and terms.
Machine shop, sheet metal, injection molding, and assembly templates with correct line item structures.
Used by manufacturers, distributors, and export teams alike. RFQ software for distributors · RFQ management for export companies · Procurement Chrome extension
Works seamlessly with your existing tools
4 Steps Inside Your Inbox — No New Platform
RFQ AutoPilot is a Gmail Chrome extension for sales and an Outlook add-in for RFQ that adds intelligence to the inbox your team already uses. No migration, no training, no context switching.
Instant RFQ Detection
An RFQ Email Arrives — Identified Automatically
RFQ AutoPilot's AI analyzes the email subject line, body content, sender domain, and attachment types. The email is classified as an RFQ with 97% confidence within seconds.
- Labeled "RFQ" in your inbox automatically
- Added to RFQ dashboard with priority level
- Deadline detected and flagged (e.g., "Friday — 3 days")
- Queued for attachment processing
RFQ Inbox View
Automatic Data Extraction
Attachments Parsed — Specs & BOMs Extracted
The extraction engine processes PDF attachments and Excel BOMs simultaneously. Within 10–30 seconds, you see a structured data preview in your email sidebar.
- Part numbers, materials, tolerances extracted from PDFs
- Excel BOMs parsed with full line item detail
- Certification requirements flagged automatically
- Delivery dates and Incoterms identified
Extracted in 28 seconds
Cross-Functional Review
Share Data with Engineering, Purchasing & Production
From the RFQ dashboard, assign to estimators, share specs with engineering for DFM review, send materials to purchasing, and flag requirements for quality — all without forwarding emails.
- Assign RFQ to specific estimator
- Engineering sees specs without downloading attachments
- Purchasing gets material requirements instantly
- Quality manager sees certification callouts
Team Assignment
Generate & Send Your Quote
AI Generates Your Quotation — Review, Customize, Send
Click "Generate Quote." RFQ AutoPilot selects the right manufacturing template, auto-fills line items, suggests pricing from historical data, and drafts a professional cover email.
- Manufacturing-specific template auto-selected
- Line items pre-filled with extracted data
- Historical pricing suggestions (if available)
- Formatted PDF quote with your branding
Generated Quote Preview
Total time: RFQ received → Quote sent
Fits Into Your Workflow — Doesn't Replace It
No 6-month implementation. No IT project. No new platform to learn. Whether you're a small business or a large export company, RFQ AutoPilot plugs into the tools you already use and makes them smarter.
📧 Email Platforms
Works entirely inside the tools your team already uses every day.
📊 ERP Systems
Export structured data directly into your ERP — no manual re-entry.
🗂️ CRM Systems
Keep your sales pipeline automatically updated with RFQ data.
🔒 Security & Compliance
Enterprise-grade security for confidential manufacturing data.
From install to first RFQ detected: under 60 seconds
No IT infrastructure changes. No server installations. No lengthy implementation projects. Install the Chrome Extension, connect your email, and RFQ AutoPilot starts working immediately. Most manufacturing teams are fully operational within one business day.
The Real ROI of RFQ Automation — Do the Math
Manufacturing executives make decisions based on numbers, not marketing promises. Here's a transparent calculation of what RFQ AutoPilot saves a typical manufacturing operation.
⏱ Time Saved Per RFQ
| Processing Stage | Manual Time | With RFQ AutoPilot | Time Saved |
|---|---|---|---|
| Identify RFQ in inbox | 5–15 min | 0 min | 5–15 min |
| Download & open attachments | 3–5 min | 0 min | 3–5 min |
| Read specs & extract data | 20–60 min | 0.5–2 min | 19–58 min |
| Enter data into ERP/spreadsheet | 15–30 min | 1–3 min | 14–27 min |
| Draft quotation document | 20–45 min | 3–8 min | 17–37 min |
| Format & send quote email | 5–10 min | 1–2 min | 4–8 min |
| TOTAL PER RFQ | 68–165 min | 5.5–15 min | 62–150 min saved |
💰 Dollar Value of Time Saved ($35/hr fully-loaded estimator cost)
| RFQ Volume | Manual Hrs/Wk | With AutoPilot | Hrs Saved/Mo | Monthly Value | Annual Value |
|---|---|---|---|---|---|
| 20 RFQs/week | 33 hrs | 5 hrs | 112 hrs | $3,920/mo | $47,040 |
| 50 RFQs/weekMost common | 83 hrs | 12.5 hrs | 282 hrs | $9,870/mo | $118,440 |
| 100 RFQs/week | 167 hrs | 25 hrs | 568 hrs | $19,880/mo | $238,560 |
RFQ AutoPilot Pro plan: $300/year. Even at the lowest RFQ volume, that's a 156x return on investment. A single won contract pays for years of usage.
How Manufacturers Use RFQ AutoPilot to Win More Business
From 5-person job shops to 500-employee contract manufacturers — real results from real manufacturing teams.
CNC Machine Shop
35 employees · Aerospace & Defense · ISO 9001 + AS9100 · 60+ RFQs/week
""We were drowning in RFQs. Our guys are machinists, not data entry clerks. RFQ AutoPilot handles all the administrative grunt work so our estimators can focus on what they're actually good at — pricing jobs accurately. We paid for the entire year in the first week from jobs we would have missed."
Sheet Metal Fabrication
120 employees · Automotive & HVAC OEMs · IATF 16949 · 100+ RFQs/week
""The BOM parsing alone saved us from hiring two additional estimators. When you process BOMs with 150 line items, manual entry isn't just slow — it's where errors happen. RFQ AutoPilot eliminated both problems. Our OEM buyers have noticed the difference in our response speed."
Contract Electronics Manufacturer
80 employees · Defense & Medical OEMs · ISO 9001 + IPC-A-610 Class 3
""In contract electronics manufacturing, a wrong MPN on your quote doesn't just lose the deal — it can cause production shutdowns if it makes it to the floor. RFQ AutoPilot's extraction accuracy is better than our best data entry person. And it's infinitely faster."
Small Job Shop — Owner-Operator
8 employees · General machining · Owner handles sales + quoting · 15–25 RFQs/week
""I'm a machinist who has to be a salesman too. RFQ AutoPilot is the closest thing I have to a sales assistant. It reads the emails, pulls the data, and writes the quote — I just punch in my prices and hit send. Best $15/month I've ever spent on my business."
Simple Pricing Built for Manufacturers
Start free — no credit card required. Upgrade as your quoting volume grows. No contracts, no setup fees, cancel anytime.
Free
Perfect for small job shops getting started with RFQ automation.
- 30 RFQs detected & processed per month
- 10 AI Credits for quote generation
- Basic RFQ email detection
- 1 manufacturing quote template
- Basic analytics dashboard
- Gmail & Outlook support
- Custom templates
- BOM parsing (max 10 line items)
- Priority support
Solo
Ideal for shops with 1–2 estimators processing moderate RFQ volume.
- 300 RFQs per month
- 100 AI Credits
- 200 data exports/month — ERP-ready CSV & Excel
- Advanced multi-signal RFQ detection
- Full BOM parsing — unlimited line items
- 5 saved custom quote templates
- Material & specification detection
- Certification & compliance flagging
- Deadline alerts & follow-up reminders
- Email & live chat support
Pro
For quoting teams, multi-estimator operations, and high-volume manufacturers.
- Unlimited RFQs
- 300 AI Credits
- Unlimited data exports — CSV, Excel & API
- Unlimited saved quote templates
- Full BOM parsing with multi-level structure
- Advanced material & spec extraction
- Team dashboard — multi-user access
- RFQ assignment & ownership tracking
- Quote version control & revision history
- API access for ERP & CRM integration
- Priority support — under 4-hour response
- Dedicated onboarding session
Multiple facilities, ITAR requirements, or 10+ estimators? We offer custom enterprise plans with SSO, on-premise data processing, custom ERP integrations, and dedicated account management.
Frequently Asked Questions
Everything manufacturing teams ask before installing RFQ AutoPilot.
It's Time to Catch Up
The manufacturers who respond first win the most business. That's not an opinion. That's how procurement works. Be the first to respond.