RFQ AutoPilot
Add to Chrome
Chrome Extension — Free to Install

RFQ Management for Export & Import Companies — Respond to Global Buyers Faster

Your buyers are in Tokyo, Dubai, São Paulo, and Lagos — sending RFQs while you sleep. Stop losing international orders to time zones and slow manual processing. Automate your export quotation workflow inside Gmail and Outlook.

Start Free — 30 RFQs/MonthSee Export Company Demo
🌐40+ languages supported
💱Multi-currency pricing
🕐Works across all time zones, 24/7
🌍

Export companies using RFQ AutoPilot respond to international buyers 9x faster and capture 27% more orders from overseas markets.

9x
Faster Response
40+
Languages Supported
150+
Currencies
24/7
Detection Coverage
Core Features

Built for Global Trade — Multi-Language & Multi-Currency

International RFQ management demands capabilities that domestic quoting tools simply do not offer. RFQ AutoPilot's AI understands the linguistic diversity and financial complexity of global trade.

Export companies face a quoting challenge that domestic businesses never encounter. Your international RFQ management demands around-the-clock coverage across 15 different time zones. RFQs arrive in multiple languages — English mixed with Arabic, Spanish with technical French, Chinese descriptions inside English email threads — requesting pricing in currencies you need to convert and compliance documentation that varies by destination country.

The brutal reality: speed of response directly determines who wins the international order. A buyer in Shanghai who sends an RFQ at 9 AM their time does not wait until your New York office opens. RFQ AutoPilot is the RFQ automation software that ensures you never miss a quote request — regardless of when it arrives, what language it is in, or what currency is needed.

AI That Reads RFQs in 40+ Languages

Your buyers write in their native language. Some mix languages within the same email. RFQ AutoPilot's NLP handles all of it — automatically detecting, extracting, and structuring data from any language.

Auto Language DetectionMixed-Language ProcessingTechnical Terms

Quote in Any Currency — Convert Automatically

International buyers expect quotes in their local currency. RFQ AutoPilot automates the entire multi-currency quoting process with live exchange rates updated multiple times daily.

150+ CurrenciesLive Exchange RatesRate Locking

24/7 RFQ Detection Across All Time Zones

RFQ detection runs continuously regardless of your business hours. When an RFQ arrives at 3 AM, the system detects it, extracts all data, and prepares a draft quotation ready for your morning review.

Real-time MonitoringMorning Briefing ReadyPriority Flagging

Gmail & Outlook Integration

Install as a Chrome Extension for Gmail or add-in for Outlook. Full support for shared inboxes (sales@, export@, quotes@) and Google Workspace or Microsoft 365 admin deployment.

Gmail / Google WorkspaceMicrosoft Outlook 365Shared Inboxes

Incoterms, Duties & Shipping Integrated

AI detects when buyers specify FOB, CIF, EXW, DDP and other incoterms, integrates with freight calculators, notes applicable duties, and includes required export documentation references automatically.

All IncotermsFreight EstimationCompliance Docs

Global Analytics Dashboard

Track quoting performance by region, measure win rates by country, monitor average response times, and visualize your global pipeline with a comprehensive analytics dashboard.

Win Rate by RegionResponse Time TrackingPipeline Visibility

40+ Languages — From Arabic to Swahili

Technical terminology across languages: "Acero inoxidable 304" (Spanish), "Edelstahl 1.4301" (German), and "SUS304" (Japanese) all refer to the same stainless steel grade. The AI recognizes these equivalencies automatically. Global trade complexity is well-documented by resources like ITC Trade Tools and UNCTAD Technology for Trade.

🇬🇧EnglishUS, UK, AU, IN variants
🇨🇳ChineseSimplified & Traditional
🇪🇸SpanishEuropean & Latin American
🇫🇷FrenchEuropean & African
🇩🇪German
🇯🇵Japanese
🇰🇷Korean
🇵🇹PortugueseBrazilian & European
🇸🇦ArabicModern Standard & Gulf
🇷🇺Russian
🇮🇳Hindi/Urdu
🇹🇷Turkish
🇮🇹Italian
🇻🇳Vietnamese
🇹🇭Thai
🌍20+ More

Detection Accuracy by Email Origin

Industry-leading accuracy across all major trading regions. Supporting U.S. export solutions and global trade with Incoterms 2020 built in.

RegionDetection Accuracy
🇺🇸 North America99.1%
🇪🇺 Europe98.7%
🇸🇦 Middle East97.9%
🇨🇳 East Asia97.5%
🇮🇳 South Asia97.8%
🇧🇷 Latin America98.2%
🌍 Africa97.4%
🇸🇬 Southeast Asia97.6%
How It Works

From RFQ Detection to Quotation Sent

Our RFQ email management tool ensures you catch every international quote request regardless of time zone. Here's how the process works from inbox to order won.

1

Install & Connect Your Inbox

Add RFQ AutoPilot to Chrome in 30 seconds. Connect Gmail, Google Workspace, or Outlook. Works with shared inboxes and custom domain emails.

✓ 30 seconds setup
2

AI Detects & Extracts RFQs 24/7

The AI monitors your inbox continuously in any language. It identifies RFQs, extracts buyer requirements from emails and attachments, detects currencies and incoterms.

✓ 40+ languages, 150+ currencies
3

AI Generates Quotation Drafts

Quotation drafts are prepared with correct pricing, multi-currency conversion, incoterms, shipping estimates, and compliance references — all in the buyer's language.

✓ Ready when you wake up
4

Review, Adjust & Send

Your export manager reviews drafted quotes each morning. Minor adjustments if needed, then send. Average review time: 2-5 minutes per quote.

✓ Average 22 min response time
5

Track Global Performance

Monitor win rates by country, measure response times, track pipeline by region. See exactly which markets are converting and where to double down.

✓ 31% avg win rate improvement

Works With Every Email Platform Export Companies Use

Use our Gmail Chrome extension for sales or our Outlook add-in for RFQ — both connect to the same product catalog, pricing database, and analytics dashboard.

Most Popular

Gmail / Google Workspace

  • Chrome Extension
  • Shared inbox support
  • Google Workspace admin deploy
  • Custom domain Gmail
Enterprise

Microsoft Outlook 365

  • Outlook Add-in
  • Desktop, web & mobile
  • Shared mailbox support
  • Exchange Server compatible
Universal

IMAP Email Accounts

  • Any IMAP provider
  • Yandex, Zoho, Mail.ru
  • Custom corp email servers
  • Web dashboard results

Email Setup by Export Company Size

Company SizeRecommended Setup
Solo exporterGmail + Chrome extension
Small team (2–5)Google Workspace + shared inbox
Mid-size (5–20)Outlook 365 + team deployment
Large export house (20+)Enterprise deployment
Real-World Use Cases

A Day in the Life — How Export Managers Use RFQ AutoPilot

Meet Sarah, an export manager at a mid-size trading company exporting industrial equipment to 35 countries. See how our RFQ automation software transforms her day — and discover why it's the leading RFQ software for distributors and trading companies worldwide.

🌅
7:45 AM — Before the Office Opens

Overnight RFQs Already Processed

✗ Without RFQ AutoPilot45 min

Sarah arrives to 23 unread emails from overnight. She spends 45 minutes sorting through them to identify RFQs, follow-ups, and spam. Finds 11 RFQs — three in Arabic, two in Spanish, one in Chinese. Flags them and starts working through the pile.

✓ With RFQ AutoPilot7 min

Sarah opens Gmail and sees 11 emails marked with green RFQ badges. Three overnight RFQs have draft quotation replies prepared by AI — including currency conversion, incoterm suggestions, and shipping estimates. She adjusts one price and sends the first quote at 7:52 AM — to a Dubai buyer who sent the RFQ 9 hours ago.

⚡

First quote sent within 7 minutes of arriving. Previously would have taken until 10 AM.

📊 Daily Comparison: Sarah's Full Day

100% RFQ clearance rate. Zero overnight backlog. Whether you're a manufacturer, small business, or large export house — results are the same.

MetricWithout AutoPilotWith AutoPilot
RFQs received3434
RFQs processed same day14 (41%)34 (100%)
RFQs carried to next day200
Average response time4.5 hours22 minutes
Multi-language RFQsRequires translationProcessed by AI
Currency conversionsManual lookupAutomatic
Missed deadlines3 buyer deadlines0 deadlines
Total active quoting time7+ hours2.5 hours
Time for strategic workAlmost none4.5 hours freed
Pricing

Simple, Transparent Pricing — Start Free

All paid plans include a 14-day free trial. No credit card required for the free plan. Works as a procurement Chrome extension and a full quotation email automation platform.

Free

Perfect for solo exporters getting started

Free

Forever — No credit card required

Start Free

What's included

  • 30 RFQs per month
  • 10 AI Credits
  • Basic email detection
  • Standard templates
  • Analytics dashboard
  • Gmail & Outlook support
  • Custom templates
  • Priority support
  • Unlimited exports
⭐ Most Popular

Solo

For individual export managers handling multiple markets

$14.99/month

14-day free trial, no credit card required

Start 14-Day Free Trial

What's included

  • 300 RFQs per month
  • 100 AI Credits
  • 200 exports
  • Email & chat support
  • Custom templates
  • 5 quote templates
  • Analytics dashboard
  • Multi-currency support
  • 40+ language processing
  • Unlimited exports
  • Priority support

Pro

For trading companies with high RFQ volume

$29.99/month

14-day free trial, no credit card required

Start 14-Day Free Trial

What's included

  • Unlimited RFQs
  • 300 AI Credits
  • Unlimited exports
  • Priority support
  • Unlimited quote templates
  • Analytics dashboard
  • Multi-currency support
  • 40+ language processing
  • Advanced incoterms support
  • Global performance reports
🛡️

Global Response Guarantee

"If RFQ AutoPilot does not reduce your average international quote response time by at least 60% within the first 30 days, our team will provide a dedicated setup session customized for your export markets, languages, and currencies — completely free."

⭐4.8/5 average rating
🌍Used by exporters in 45+ countries
💳No credit card for free plan
✅Gmail & Outlook compatible
🔒Enterprise-grade security
FAQ

Frequently Asked Questions

Everything you need to know about our AI RFQ processing tool and RFQ data extraction from PDF.

The AI processes RFQs in 40+ languages natively. It extracts product requirements, quantities, specifications, and delivery terms regardless of the source language. Extracted data is presented to your team in your preferred language (typically English) with the original text available for reference. This means a Chinese-language RFQ produces the same structured output as an English one — product names matched to your catalog, quantities validated, pricing applied. Your team does not need to speak the buyer's language to process their RFQ accurately.
Yes. You can configure quotation templates in multiple languages. When the AI detects a buyer's language preference from their email, it selects the appropriate language template for the quotation reply. You can also create bilingual quotes — for example, English and Arabic side by side — which is common in Middle Eastern trade. The greeting, product descriptions, terms, and closing are all translated to match the buyer's language while maintaining your intended meaning and tone.
Exchange rates are sourced from reliable financial data providers and updated multiple times daily. Conversion accuracy is within 0.1% of live market rates. For quotation purposes, you can choose to apply a currency buffer (for example, adding 1-2% to protect against rate fluctuations during the quote validity period). You can also lock exchange rates at the time of quoting, ensuring the price remains consistent if the buyer accepts within the validity window. All conversions are transparent — the quote shows the exchange rate used and the date it was applied.
Yes. RFQ AutoPilot recognizes all current Incoterms (EXW, FCA, FAS, FOB, CFR, CIF, CPT, CIP, DAP, DPU, DDP) and applies them correctly in quotation calculations. When a buyer specifies "CIF Lagos" or "FOB Shanghai," the system adjusts pricing to include or exclude freight, insurance, and handling costs based on the specified term. If no incoterm is specified, you can set a default per customer or per region. The AI also understands legacy terms and informal shipping references like "delivered to our warehouse" and maps them to the closest formal incoterm. See the official ICC Incoterms 2020 rules at iccwbo.org for full definitions.
Yes. When B2B marketplace platforms send email notifications about buyer inquiries, RFQ AutoPilot detects these notification emails as RFQs. The AI extracts the buyer's product requirements, quantities, and specifications from the notification content. A quotation draft is generated that you can send via email or adapt for the marketplace platform. This works with Alibaba, Global Sources, IndiaMART, TradeIndia, Made-in-China, EC21, and other major international B2B platforms that send email-based inquiry alerts.
You can configure compliance and certification databases within RFQ AutoPilot. When the AI detects a buyer's country, it cross-references your compliance database and includes relevant certification references in the quotation. For example, exports to Saudi Arabia automatically include SASO certification notes. Exports to the EU include CE marking references. Exports to the US include FDA or UL references where applicable. You maintain the compliance database, and the AI applies it automatically per destination country.
Yes. The RFQ tool for trading companies supports market-specific pricing strategies. You can configure different price lists by region, country, or individual customer. For example, you might offer one price structure for Middle Eastern markets, another for European markets, and a third for African markets. Within each region, customer-specific pricing overrides are also supported. The AI identifies the buyer's market from their email domain, location, or your customer database and applies the correct regional pricing automatically.
RFQ detection runs 24/7 regardless of your business hours. When an RFQ arrives at 3 AM your time, the system detects it, extracts all data, matches products, applies pricing, and prepares a draft quotation. When your team opens their inbox in the morning, the draft is ready for review and sending. For high-priority customers, you can configure auto-send rules that dispatch quotations automatically without waiting for human review — ensuring overseas buyers receive responses within minutes even when your office is closed.
Absolutely. RFQ AutoPilot is designed for exactly this level of global complexity. There is no limit on the number of countries, currencies, languages, or customer accounts you configure. Trading companies exporting to 50, 80, or 100+ countries use the system with full country-specific pricing, compliance, and template configurations. The AI's performance does not degrade with geographic complexity — a 50-country setup processes just as quickly as a 5-country setup.
Yes. While our messaging emphasizes exports, import companies benefit equally. If you source products internationally and receive quotes from overseas suppliers, RFQ AutoPilot helps you process incoming supplier quotations, compare pricing across suppliers in different currencies, normalize quotes to a common currency for comparison, and manage your procurement RFQ workflow. The multi-language and multi-currency capabilities work in both directions — sending RFQs to international suppliers or receiving RFQs from international buyers.
Yes. RFQ AutoPilot supports both Gmail and Outlook simultaneously within the same organization. Your London office can use Outlook while your Dubai office uses Gmail — both connected to the same product catalog, pricing database, and analytics dashboard. Customer data and quote history sync across platforms so any team member can see the full picture regardless of which email client they use.
International payment terms are more complex than domestic ones. RFQ AutoPilot supports all common international payment methods including Telegraphic Transfer (TT) with advance/balance splits, Letter of Credit (LC) at sight and deferred, Documents Against Payment (DP), Documents Against Acceptance (DA), Open Account with net terms, and Escrow through trade platforms. You configure acceptable payment terms per customer, region, or order value. The AI includes the appropriate terms in each quotation and can adjust pricing based on payment method — for example, offering a 2% discount for TT advance versus LC at sight.

Still have questions? We're here to help.

support@rfqautopilot.com
Get Started Today

Start Winning International Orders Before Your Competitors Wake Up

Your global buyers are not waiting for your office hours. They are sending RFQs right now — from Shanghai, from Riyadh, from Lagos, from São Paulo. RFQ AutoPilot's AI RFQ generator ensures every international quote request is detected, processed, and ready for your response the moment you open your inbox. Explore our full guide on export solutions to understand what's at stake for global trade.

🌍24/7 RFQ detection across all time zones
🌐40+ language processing for global buyer emails
💱Multi-currency pricing with live exchange rates
🚢Incoterms and shipping integrated into quotes
📨Professional quotation replies in buyer's language
📊Global analytics dashboard tracking performance by region
Start Free — 30 RFQs/MonthWatch Export Company DemoCompare Plans →
⭐⭐⭐⭐⭐4.8/5 average rating
🌍Used by exporters in 45+ countries
💳No credit card for free plan
✅Gmail & Outlook compatible
🔒Enterprise-grade security

⚡ Don't lose another international order

A Buyer in Dubai Just Sent You an RFQ.
Will You Reply First — or Will Your Competitor?

Export companies receive RFQs around the clock from global buyers. Speed of response directly determines who wins the order. While you sleep, RFQ AutoPilot detects incoming requests, extracts requirements in any language, converts pricing to any currency, and prepares professional quotation drafts for your morning review.

Add to Chrome — It's Free

No credit card required · 30 free RFQs/month · Works in 2 minutes