AI-Powered RFQ Processing — Extract Data, Generate Quotes, Close Deals Faster
Turn your inbox into an intelligent RFQ processing engine. Extract data from emails and PDFs automatically, generate accurate quotes, and respond faster than ever.
RFQ AutoPilot uses advanced AI to read, understand, and process request-for-quote emails and attachments right where they arrive — in your inbox. No more manual data entry. No more missed details.
RFQs Processed Today
Avg Processing Time
Quotes Generated
rfq@supplierco.com
15-line BOM PDF
Complete
1.8s
purchasing@acme.com
Email RFQ - 8 items
Processing
...
orders@techcorp.io
Excel BOM (47 rows)
Queued
--
How AI Transforms RFQ Processing
RFQ AutoPilot combines natural language processing, machine learning, and optical character recognition to intelligently extract RFQ data from any format — turning complex procurement documents into structured, actionable information. Learn how our AI RFQ processing tool works across every format.
Natural Language Processing for Email RFQs
Our AI extracts data from RFQ email content using advanced natural language processing. The system understands context, identifies key requirements, extracts quantities, specifications, delivery dates, and special instructions — even when formatted differently across suppliers.
Explore our RFQ email management tool →Key Capabilities
- Understands 40+ languages and industry terminologies
- Identifies implicit requirements and buyer intent
- Extracts structured data from unstructured email text
- Recognizes product codes, part numbers, and technical specifications
- Detects urgency indicators and deadline mentions
Intelligent PDF Table Extraction
Advanced AI PDF data extraction RFQ technology reads tables, forms, and complex layouts from PDF attachments. Whether it's a formatted RFQ template, scanned document, or multi-page bill of materials, RFQ AutoPilot extracts every line item with precision.
Explore our RFQ data extraction from PDF →Key Capabilities
- OCR technology for scanned and image-based PDFs
- Table structure recognition across varied layouts
- Multi-page document processing
- Header and footer detection for context
- Handles merged cells, split tables, and complex formatting
Automatic Data Categorization & Mapping
AI automatically maps extracted data to your quoting fields — no matter how the customer labels their requirements. The system learns your product catalog, pricing structure, and terminology to ensure accurate data placement.
Explore our quotation email automation →Key Capabilities
- Auto-matches product descriptions to your SKUs
- Maps custom fields to standard quotation templates
- Learns from corrections to improve accuracy
- Handles industry-specific terminology
- Creates validation rules for data quality
Intelligent Quote Generation
Beyond extraction, our AI quotation generator creates professional, accurate quotes based on your pricing rules, margins, and customer history. Draft responses are generated automatically and ready for your review.
Explore our AI RFQ generator →Key Capabilities
- Applies customer-specific pricing and discounts
- Calculates totals, taxes, and shipping automatically
- Suggests upsell and alternative products
- Maintains brand voice and formatting standards
- Includes terms, conditions, and compliance notes
Up and Running in 3 Simple Steps
From install to processing live RFQs — in under 10 minutes. No complex setup, no IT team required. Just install the RFQ automation software and connect your inbox.
Connect Your Inbox
Connect Gmail, Outlook, or any IMAP email account in 60 seconds. RFQ AutoPilot begins monitoring for incoming requests immediately — no complex configuration required.
AI Learns Your Catalog
Import your product list or connect your ERP system. The AI maps customer terminology to your SKUs and learns your unique pricing structure within hours.
Process Your First RFQ
Forward an existing RFQ or wait for the next one to arrive. Watch AI extract data from emails and PDF attachments automatically and generate a draft quote.
Works seamlessly with your existing tools
Join Hundreds of Companies Using AI RFQ Automation
Extract data from any format, generate accurate quotes, and respond in minutes instead of hours. Purpose-built as a Gmail Chrome extension for sales teams and Outlook users alike.
AI RFQ Automation vs. Manual Processing
See how intelligent RFQ parsing transforms your quotation workflow. According to McKinsey's AI in procurement research, automation delivers measurable improvements in speed, accuracy, and team capacity.
💡 Real Customer Results
"We reduced quote turnaround time by 87% and increased our quote volume by 340% without adding headcount."
— Operations Manager, Industrial Distributor
Process Any RFQ Format — Emails, PDFs, Excel, and More
RFQ AutoPilot's AI works with every format your customers use to send requests for quotation. No manual reformatting required. Powered by intelligent document processing technology — including full Outlook add-in for RFQ and procurement Chrome extension support.
Direct Email Requests
- Plain text email RFQs
- HTML formatted inquiries
- Inline tables and lists
- Forwarded chains with RFQ history
- Email templates from procurement systems
PDF Documents
- Standard RFQ forms and templates
- Scanned paper documents (OCR)
- Multi-page bills of materials
- Engineering drawings with part lists
- Fillable PDF forms
- Password-protected PDFs (with permission)
Excel and CSV Files
- .xlsx and .xls workbooks
- CSV files
- Multi-sheet BOMs
- Formatted pricing tables
- Macro-enabled workbooks
Additional Formats
- Microsoft Word documents (.doc, .docx)
- Images (JPG, PNG) with text
- ERP system exports
- XML and JSON procurement files
- EDI documents (850 Purchase Orders)
Built for High-Volume RFQ Teams
RFQ AutoPilot delivers the greatest impact for teams drowning in quote requests. Whether you're a manufacturer, distributor, or export company — if you process more than 20 RFQs per week, AI RFQ automation can transform your operations. See what Forrester says about intelligent automation.
Manufacturing & Industrial Distribution
Wholesale & B2B Suppliers
Construction & Building Materials
Technology & Electronics
Is RFQ AutoPilot Right for You?
Calculate Your ROI
Find out exactly how much time and money you'll save by automating your RFQ processing with AI. Ideal for small businesses and large enterprises alike. Most teams see ROI within the first week.
87%
Avg. time saved
340%
More quotes sent
34%
Higher win rate
< 1 week
Time to ROI
Enterprise-Grade Security for Your RFQ Data
Your customer RFQs contain sensitive commercial information. RFQ AutoPilot is built with bank-level security to protect your data and maintain customer confidentiality.
Data Protection
End-to-End Encryption
- AES-256 encryption at rest
- TLS 1.3 for data in transit
- Encrypted database storage
- Secure API connections
Standards
Industry Compliance
- SOC 2 Type II certified
- GDPR compliant
- ISO 27001 aligned
- CCPA ready
Permissions
Granular Access Control
- Role-based access control (RBAC)
- Multi-factor authentication
- SSO integration available
- Audit logs for all actions
Your Location
Data Residency
- Choose your data region
- No cross-border transfers without consent
- Customer data isolation
- Right to delete and export
No Training on Your Data
Privacy Guarantee
- Your RFQs never used to train AI models
- No data sharing with third parties
- Customer confidentiality maintained
- Automatic data retention policies
Zero-Knowledge Architecture
"RFQ AutoPilot processes your customer requests within your email environment with zero-knowledge architecture. We never access, store, or analyze your RFQ content for any purpose other than providing the service to you."
SOC 2
Type II
GDPR
Compliant
ISO 27001
Aligned
SSL
256-bit
Plans That Scale With You
Start free. Upgrade when you're ready. No credit card required.
Free
Get started with AI RFQ processing at no cost.
- 30 RFQs per month
- 10 AI Credits
- Basic email detection
- Standard templates
- Analytics dashboard
- Gmail & Outlook support
Solo
For solo sales reps and small teams ready to scale.
- 300 RFQs per month
- 100 AI Credits
- 200 Exports per month
- Email & chat support
- Custom templates
- 5 Quote templates / month
- Priority processing
Pro
Full power for high-volume RFQ teams that compete on speed.
- Unlimited RFQs
- 300 AI Credits
- Unlimited exports
- Priority support
- Unlimited quote templates
- Analytics dashboard
- CRM/ERP integrations
- Multi-language support (40+)
60-Day Money-Back Guarantee
If RFQ AutoPilot doesn't reduce your quote processing time by at least 50% in the first 60 days, we'll refund 100% of your subscription. No questions asked.
Technical Questions About AI RFQ Processing
Everything you need to know about our AI-powered RFQ automation platform. For deeper reading, see Gartner's intelligent document processing report.
Still have questions? We're here to help.
Contact SupportStop Copying Data from RFQ Emails. Let AI Do It.
See how AI RFQ automation transforms your inbox into a quote-generating machine. Extract data from any format, generate accurate quotes, and respond in minutes instead of hours.